FMCSA Shifts DataQs Reform to States: What It Means for Carriers

In response to dozens of industry comments, FMCSA is stepping back from its original 2023 proposal to create a federal-level appeals process for Requests for Data Review (RDRs).

The goal was to provide a uniform and impartial review option after state-level denials.

While many supported the idea, FMCSA concluded it wouldn’t fully fix the deeper fairness and due process concerns that exist at the state level.

New Direction: State-Level Reform Through MCSAP Grant Requirements

Instead, FMCSA is proposing new state-level guardrails tied to Motor Carrier Safety Assistance Program (MCSAP) grant funding. These new requirements would:

• Create multi-level review processes within states
• Require independent review panels of subject matter experts
• Set strict deadlines for reviewing RDRs (as little as 21 days)
• Enhance transparency and impartiality in the review process

These changes aim to make state review of violation challenges more objective, timely, and fair.

Why Does This Matter?

For carriers, especially owner-operators, the DataQs process can be an exhausting maze. It’s common to have a violation reviewed by the same officer or agency that issued it. That creates a clear conflict of interest—and it’s been one of the loudest complaints in the industry.

Even if you provide solid evidence, the burden is on you to prove the mistake, often through multiple appeal rounds. All the while, that violation continues to hurt your CSA scores, insurance premiums, and business opportunities.

According to FMCSA data, only 39% of driver-submitted DataQ violation challenges are successful.

Meanwhile, professional service providers like CNS achieve closer to 60% success on crash-related challenges.

How CNS Helps You Win the DataQs Process

Navigating the DataQs process is about more than just filling out a form—it’s about crafting a compelling, evidence-backed argument that aligns with FMCSA policy and terminology.

At CNS, we specialize in:

• Analyzing your violation history and CSA scores
• Identifying which violations are eligible and winnable
• Gathering and organizing necessary documentation
• Writing appeals in FMCSA-compliant language
• Persistently following up through all stages of the RDR process

Whether you’re challenging a crash report, a roadside inspection, or a citation improperly assigned to the wrong driver or motor carrier, our DOT Compliance Specialists know exactly what to look for and how to approach each case.

We can help with:

• Contesting incorrect, duplicate, or missing violations
• Requesting inspection report copies
• Identifying errors in IEP/shipper data
• Establishing crash preventability programs
• Managing ongoing CSA score reviews

Challenge a Violation Now

State-Level DataQ Reform Comment Deadline: Sept. 2

FMCSA is currently accepting public feedback on the proposed state-level reforms through September 2, 2025. Carriers, drivers, and stakeholders are encouraged to file comments and advocate for improvements that bring true fairness and efficiency to the DataQs system.

Until we hear more about these potential changes, get expert help from CNS.

Even a single, incorrect violation can stick to your CSA score for up to two years, harming your ability to win contracts, pass DOT audits, or keep insurance rates down. And with the DataQs reform shifting the burden onto states—with new expectations but no guaranteed uniformity—you need someone in your corner.

Don’t go it alone. CNS has built strong relationships with FMCSA and state agencies, giving our clients a competitive edge in the DataQs system. Whether you want one-time help or ongoing monthly reviews, we offer affordable, results-driven solutions to protect your business.

Need help? Challenge a violation now or you can call CNS at (888) 260-9448 to talk to a DataQ specialist.