Are you 100 air-mile exempt?
What is an air mile?
An “air mile” is a nautical mile measuring a straight distance between two points, excluding any twists or turns.
What is the short-haul exemption?
The exemption applies to CDL drivers and to qualify they must remain operating within a 100 air-mile radius, return to the same work reporting location, go off duty within 12 hours and keep time cards with their start times, end times and total hours worked for the day.
This exemption is slightly different in that it applies to non-CDL drivers and instead of the operating radius being 100 air-miles, it is 150 air-miles. Similarly, drivers are required to keep timecards, return to the same work reporting location, and they do not drive through a state that requires a CDL for the vehicle they drive.
Exceeding the short-haul limitation
A driver may violate the short-haul limitations by going over the radius limit or exceeding the time it takes to return to their reporting location.
If this happens, drivers are required to maintain a Record of Duty Status (RODS) and more importantly, if they maintain a RODS for more than 8 days in a 30-day period, they must have an ELD because the mandate exemption does not apply after that 8 days.
The 8-day rule is one of the biggest issues for any short-haul fleet because they are unable to determine if they will hit that 8-day limitation. It is important to note that it is nearly impossible to implement an ELD on short notice, therefore, many questionable short-haul fleets are beginning to install ELDs.
If you have drivers that exempt, it is imperative that you check time records to verify compliance with time and distance restrictions.
If a driver is in violation, you must also verify that they followed proper procedure by taking a 30-minute break and submitting their daily log.
If your company is audited and you or your drivers are found to be misusing these exemptions, you will be cited for each violation every day it occurred which can lead to a rather large fine.
ELDs and short-haul exemptions
In most cases, a driver that qualifies for the 100 or 150 air mile radius is exempt from the upcoming ELD mandate, but there are exceptions.
The final regulation says if you are running short haul, you are not required to maintain Record of Duty Status (RODS) and, therefore, do not need to log your hours with an ELD, unless you break the rule more than eight (8) times in a 30-day rolling period.
If you do break the rule more than eight times, you will need an ELD to log your hours until you get back to the number of eight or fewer in a 30-day period.
Although not always required, ELDs can be an excellent resource for a short-haul fleet, as it allows constant awareness of a driver’s distance, eliminating any concerns of going beyond the radius limit.
Stay DOT compliant
Knowing these rules and regulations will allow you to stay compliant and plan your operations more efficiently.
All CNS services are geared toward keeping your trucking company safe, compliant, and on the road.