Driver File Management


What is Driver File Management?

Driver File Management is a service to manage your Driver Qualification Files (DQFs) and reduce your risk by establishing and keeping your driver files accurate, organized and diligent.

We help you maintain all of your DOT driver documents, including but not limited to performance history, motor vehicle reports (MVR) and driver employment application.

DOT rules and regulations dictate that you must keep your Driver Qualification Files (DQFs) up-to-date at all times or your company will not be DOT Compliant.

If the FMCSA visited your office today, would you be prepared?

If the answer is no, please contact us for help with your Driver Qualification Files.

Need help with your Driver Qualification Files?

Fill out the form to Contact us or Download a DQF checklist

Driver Qualification File Checklist

Accuracy, organization and diligence are crucial to keeping your files in order and ready for an audit at a moment’s notice. Our DQF Management System is completely customizable to your individual needs. The consultants at CNS stay in communication with you regarding document updating, as well as offering comprehensive reports upon request, and reports of routine audits by our own DQF Auditors.

Our driver management and new hire management services will exceed your expectations. You focus on trucking, and let us focus on your driver file management. If you have a fleet of drivers, we assure you that you can’t do this cheaper in-house. Eliminate the administration cost and have Compliance Navigation Specialists manage your files. You need to keep your drivers qualified because your drivers keep your trucks moving.

We will ensure that your information is collected, current, and complete. In addition, we will continue to update your files as required, and let you know when an updated piece of information is needed.

Driver File Management

Questions about Driver File Management? Fill out the form to get started

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New Driver Hire program

We streamline your hiring process.

You need high quality drivers and you need them on the road fast. We have developed a new hire program that will streamline your hiring process.


Driver Qualification File Management:

  • Web-based Compliance and Management Reports and Document Image Viewing
  • Tailored applications and forms for your company
  • Online Driver Application and driver files for your driver to complete
  • Record Retention
  • Initial driver file audit when on boarding
  • Monthly expiring documentation reporting
  • Motor Vehicle Record Checks (MVR)
  • Electronic event and notifications
  • Drug and alcohol record keeping
  • FMCSA clearinghouse annual limited query
  • Audit support

New Driver Hire Program

We know you need high quality drivers, and you need them on the road fast. That’s why Compliance Navigation Specialists has developed a new hire program that will streamline your hiring process.

Our New Hire service includes the following:

  • Tailor Drive Qualification file (paper) or Online Tailored Driver Qualification File (Paperless)
  • Initial Audit
  • Previous employer inquires completed on your behalf
  • Initial Motor Vehicle Report (MVR)
  • Pre-Screening program report (PSP)
  • Online Record Retention
  • Pre-employment drug screening verification
  • Doctor on medical card verification
  • FMCSA clearinghouse full query
  • Driver Qualification
  • New Hire phone support
  • and more

Our safety management programs are perfect for combining
multiple services and can be tailored to fit your needs, whether you are a
new owner operator or a seasoned trucker or business owner.

DOT Compliance Programs

PSM Motor Carrier Program | DOT Compliance Programs | CNS

Motor Carrier Program

DOT Compliance Program specifically designed for the needs of interstate long-haul trucking companies.
  • ELD Management
  • DQF Management
  • CSA Score Tracking
  • Driver Training
PSM DOT Essentials Program | DOT Compliance Programs | CNS

DOT Essentials program

The basics to keep you compliant. Built for any operation.

  • DQ File Management
  • Drug and Alcohol Testing
  • Licensing and Credentials
  • and more
PSM Non-CDL Program | DOT Compliance Programs | CNS

Non-CDL Program

DOT Compliance Program built for:
  • Moving Trucks
  • Box Trucks
  • Landscapers
  • Roofers
  • Local Haulers
PSM Short-Haul Construction Program | DOT Compliance Programs | CNS

Short-Haul / Construction Program

DOT Compliance Program built for:
  • Excavators
  • Landscapers
  • Sand/Gravel Hauling
  • Construction
  • Short-Haul Trucking
PSM Safety Director Program | DOT Compliance Programs | CNS

safety director Program

Built for over-the-road trucking companies. Our most robust program.

  • CSA Score Tracking
  • Claims Management
  • Direct Driver Coaching