Truck driver challenges during Coronavirus pandemic


COVID-19 and challenges for truckers

Truck drivers face concerns whether coming or going in this fight against the coronavirus (COVID-19) pandemic. Personal and economic challenges face the 1.8 million CMV drivers in America, because unlike other businesses, a driver cannot simply choose to work from home.

Drivers face personal risk during this outbreak

At the forefront, the personal health and wellness of truck drivers is at stake. Drivers are literally in the front seat of this crisis as they travel the country delivering goods.

Several factors put truck drivers at greater risk of being exposed and/or contracting the coronavirus, including:

  • nationwide travel
  • handling of overseas goods
  • exposure at truck stops for meals and showers
  • multiple facility stops

On the flip side, driving is mostly an isolated activity. Still, it’s difficult for a driver to practice the social distancing recommended by the Centers for Disease Control and Prevention (CDC).

Drivers face greater risk of illness

Besides the greater risk of contact with the coronavirus, according to a 2014 study by the CDC, drivers may also be at greater risk of falling ill from the virus .

The study showed more than half of truck drivers smoke and are two times as likely to have diabetes as the rest of the population. These health factors put them in a higher risk category should they contract the COVID-19 virus strain.

The issue grows greater with the realization that 38% of drivers do not have health insurance (same CDC study). Furthermore, paid sick leave in the trucking industry is uncommon.

Many companies are now conducting pre-shift screenings and temperature checks to further protect their employees.

Drivers face economic uncertainty

Additionally, financial stability for drivers is threatened by the secondary fallout of the virus, economic downturn. Since between 350,000 and 400,000 of America’s drivers are independent owner-operators, they work freelance, without the benefits of regulations that protect workers from sudden wage loss.

For fleet drivers, however, the Worker Adjustment and Retraining Notification Act (WARN) protects workers by requiring companies with more than one hundred employees to give at least 60-days of notice before layoffs or closings, if it would affect 50 or more employees.

Still, companies can increase down days or slow line rates as needed when addressing a market downturn.

Waiting out the viral impact

It seems likely the coronavirus outbreak will amplify pricing and capacity swings in the US trucking industry in 2020. Logistics experts warn of a coming price shock for shippers. Downshifts in the trucking market capacity and shipping rates are expected to remain longer than normal. However, when freight volume rises, as is expected when quarantines lift, so will rates. 

>>> How are trucking companies preparing for the Coronavirus? <<<

Factors that increase shipping rates include the following:

  • short supply of trucks
  • increase in freight demand
  • produce season
  • spring retail sales surge
  • manufacturing increases

Each of these factors could result in greater truckload capacity, which would ease the pinch of the coronavirus impact to the trucking industry and drivers, specifically.


Trucking Startups, Hiring Drivers and CDL Training

No matter what your current situation is in the trucking industry, we have a service that would be valuable to you, like CDL trainingstarting your own trucking business or hiring new, qualified drivers.

If you have been laid off, this might be a good time to start training to get your CDL. There will be a need for more drivers as businesses and events resume normal operation in the coming months.

If you are already a driver in the trucking industry, this may be the perfect time for you to start your own trucking company. Securing loads will not be an issue once the economy bounces back.

If you are a trucking company, you will most likely need to be hiring qualified drivers in the near future, and you will need to get good, qualified drivers very quickly, as well as manage all of the files for those drivers.

If you have any questions, call (888) 260-9448 or email at info@cnsprotects.com.

FMCSA waives CDL, medical certification renewal regs


Waived through June 30

Due to the effects of COVID-19, the US Department of Transportation will not enforce certain licensing and medical certification renewal regulations for drivers whose credentials expired on or after March 1, 2020.

The Federal Motor Carrier Safety Administration issued a waiver Tuesday extending commercial driver’s license and commercial learner’s permit validity until June 30 for those that expire on or after March 1. CLP holders will not be required to retake the general and endorsement knowledge tests if utilizing the waiver.

The notice also waives the requirement for drivers to have a medical exam or certification, as long as the drivers have proof of a valid medical certification that was issued for at least 90 days and expired on or after March 1.

The waiver follows President Trump’s national emergency declaration on March 13 in response to the COVID-19 pandemic. FMCSA says a number of states have more employee absences than normal or closed offices, making it difficult for commercial drivers to renew their licenses. Additionally, FMCSA notes many medical service providers have canceled regularly scheduled appointments, not allowing drivers to get appointments for DOT physicals with medical examiners.

In addition to the above waivers, the notice also:

  • Waives the requirement that CLP holders wait 14 days to take the CDL skills test.
  • Waives the requirement that truckers provide states with a medical examiner’s certificate, as long as they have proof of a valid med cert that expired on or after March 1.
  • Waives the requirement that states change drivers’ med cert status to “not certified” upon the expiration of the certificate if it expires after March 1.
  • Allows FMCSA to continue to recognize the validity of Canadian and Mexican commercial licenses when those jurisdictions issue similar notices extending license validity

If you have any questions, call (888) 260-9448 or email at info@cnsprotects.com.

Gross Combination Weight Rating (GCWR)—What is it and why it’s important

Gross Combination Weight Rating

GCWR vs. GVWR

“Know before you tow,” is an easy way to remind drivers and fleet managers to check their vehicles Gross Combination Weight Rating (GCWR) before putting drivers and vehicles on the road.

At times it can be difficult to determine the GCWR and you may need to take into account the GVWR as well.

What is the Gross Vehicle Weight Rating (GVWR)?

The Gross Vehicle Weight Rating (GVWR) is determined by the manufacturer and takes into account the base curb weight of the vehicle plus the weight of any optional accessories, cargo and passengers.

You should never load a vehicle beyond the listed gross vehicle weight rating.

What is the Gross Combination Weight Rating (GCWR)?

The Gross Combination Weight Rating (GCWR) is the maximum safe weight of both:

  • the loaded tow vehicle, and
  • the loaded trailer

But what is so important about the GCWR? Here we answer your questions.

Where can I find the maximum GCWR for my vehicle?

Manufacturers determine the maximum weight rating for each vehicle, and it can be found on your vehicle placard. However, if this information is not available, it is possible to calculate your own.

How can I calculate my vehicle’s Gross Combination Weight?

You can use the use the following formulas to calculate your vehicle’s GCWR:


GROSS VEHICLE WEIGHT (GVW):

Vehicle Base Curb Weight
(vehicle + full fuel tank + standard equipment, but NOT passengers)
+
Cargo Weight
(cargo + extra equipment + trailer tongue)
+
Passenger Weight

= GVW

LOADED TRAILER WEIGHT (LTW):

Weight of empty trailer
+
Weight of anything on or inside trailer

= LTW

GROSS COMBINATION WEIGHT (GCW)

GVW + LTW (above numbers) = GCW


How do I find the actual weights of these separate items?

A local public scale is needed to weigh either the separate items or weigh a fully loaded vehicle and trailer.

What are the problems with exceeding the GCWR?

  • You may damage your vehicle or your trailer by exceeding the weight limits.
  • You put your safety and the safety of others at risk.
  • You risk being unable to control your loaded vehicle. Slowing and stopping becomes difficult or impossible.

What kind of brakes do I need to manage my vehicle and trailer load?

It’s important to note that vehicle brakes are only rated for the Gross Vehicle Weight, NOT the combined weight.

If the Gross Combined Weight surpasses the Gross Vehicle Weight, you should use separate trailer brakes.

Determine what class of CDL you are required to have based on your GCW

Why is it important to know the GCW?

Single-unit vehicles, by themselves, may not qualify as a Commercial Motor Vehicle (CMV). However, the addition of a trailer—or any weight—may put the vehicle over the threshold, causing it to be considered a CMV.

With the additional weight, this vehicle combination may now require the driver to have a Commercial Driver’s License (CDL), therefore, it is important to know the Gross Combined Weight to ensure that the driver has the proper license.

Knowing your vehicle’s Gross Combined Weight Rating is more than just a policy, it’s also a way to ensure safety is upheld for all drivers on the road.

If you have questions, call or email CNS at 888.260.9448 or info@cnsprotects.com.

DOT Random Drug Testing Percentage Rate Increase (2020)

DOT Random Drug Testing

50% increase for DOT random drug testing

Each year, the FMCSA evaluates the rate of positive testing results for controlled substances. Depending on the reported figures, they modify their testing percentage rates.

For 2020, according to the FMCSA’s notice of program change, the testing percentage rate for controlled substances has increased to 50% of the average number of driver positions.

This new testing rate increase affects drivers of commercial motor vehicles (CMVs) requiring a commercial driver’s license (CDL).

Final rule regarding DOT random drug testing rates

When the number of positive tests for controlled substances in a calendar year increase to equal or greater than 1%, the FMCSA must also increase the minimum annual random testing percentage rate.

The rates increase on January 1 of the following calendar year. This accounts for a delay in application of this final rule to a full year after results are reported.

The results of the 2018 FMCSA Drug and Alcohol Testing Survey showed a 1% increase in the rate of positive tests for controlled substances. As a result, the percentage rate for DOT random drug testing increased from 25% to 50 % of the average number of driver positions. This increase went into effect on January 1, 2020.

The testing rates for alcohol will remain the same, which is 10% of the average number of driver positions.

Increased testing rates equals increased industry cost

It is estimated that the cost of additional testing will add between $50 to $70 million more to industry costs.

With the new 2020 testing rate, approximately 2.1 million random controlled substances tests will be conducted, doubling from the previous years’ 1.05 million tests.


Drug and Alcohol Services

We offer a number of services related to drug and alcohol requirements

If you have questions or need help with your drug and alcohol program, call (888) 260-9448 or email at info@cnsprotects.com.

2nd Annual Compliance Conference (Recap)


On January 31, 2020, Compliance Navigation Specialists hosted our 2nd Annual CNS Compliance Conference held at the Eden Resort in Lancaster, PA. Overall the event was a success and had an excellent turnout, bringing in over 215 attendees from across Pennsylvania, Maryland, New Jersey and Virginia.

John Irwin—CEO of Compliance Navigation Specialists—kicked off the event addressing the state of compliance for 2020 and also later discussed the tiered weather system to be implemented this year and also discussed CVSA road checks and the top violation among carriers across the country, which for 2019 was hiring unqualified drivers.

We also had Shane Phillips—Compliance and Enforcement Specialist with the Pennsylvania Department of Agriculture—who discussed 2020 Spotted Lanternfly Permitting, the Department of Agriculture’s Spotted Lanternfly program, updates and/or changes to that program and what counties are currently under quarantine for the Spotted Lanternfly.

Our keynote speaker for the conference was David Yessen—FMCSA’s Director of Compliance. Mr. Yessen primarily covered the FMCSA Clearinghouse, who needs to sign up, how and who it effects. The clearinghouse effects CDL drivers for carriers across North America. Mr. Yessen engaged many attendees at the conference regarding their experiences with getting registered in the clearinghouse.

Watch Mr. Yessen’s speech now (Speech starts at :52 minutes)

Following Mr. Yessen was Denny Beecher—Commercial Auto Underwriter at Interstate Insurance Management Inc.—covering the many factors that effect insurance premiums and underwriting in the commercial trucking industry. Mr. Beecher mentioned some of the most common triggers in various states for increasing your premiums, including driver history, experience level and crash rates.

Watch Mr. Beecher’s speech now (Speech starts: 1 hour and 52 minutes).

Next, we heard from several PA State Troopers and Motor Carrier Enforcement officers who spoke specifically about different approaches the state was taking to mitigate accidents, which is their top priority. They listed out the top counties that had the highest accident frequencies and roadside violations. They also discussed information regarding DataQ’s or challenging violations that appear on a carrier’s Safety Management System (SMS) and how to go about challenging those violations. Learn more about the DataQ process.

Watch PA State Trooper’s speech now (Speech starts at beginning of video 2).

The conference concluded with a Q&A session incorporating all speakers, giving attendees the opportunity to ask any specific questions that were gathered throughout the conference.

Anyone interested in watching the conference can like our CNS Facebook page to watch all or portions of the conference.

Photos
Enjoy some photos from the 2nd Annual Compliance Conference

Video
2nd Annual Compliance Conference – Part 1
2nd Annual Compliance Conference – Part 2

Are you ready for a compliance review?


Have you been selected for a compliance review?

Being selected for a Compliance Review (CR) as a motor carrier can bring a lot of stress and headaches. But much of this anxiety lies in being uninformed about the auditing process.

Let’s look at what a Compliance Review entails and how you and your company can prepare for one.

What is a Compliance Review?

A Compliance Review is basically a checkup to evaluate performance of the FMCSA regulations and record-keeping to determine if safety management controls are compliant.

It is important to “do your homework” in advance, in case you do get audited, which is very possible.

Two important things you should you know if you are being audited?

  1. Know the regulations you are subject to as a motor carrier
  2. Know which records an Auditor will expect to review

6 Inspection Categories of a Compliance Review

Each category is called a “factor,” and is rated as:

  • satisfactory
  • conditional
  • unsatisfactory

1. General requirements

  • Documentation of proper liability coverage for the type of carrier and cargo. Refer to Section 387.9 of the FMCSR for details.
  • Forms CS-90 or MCS-82, signed by an insurance provider representative.
  • Vehicle markings: CMVs marked on two sides with the name listed on the MCS-150 form, and the DOT number preceded by “USDOT.”
  • Training records: Keep detailed records of all transportation safety training. Be able to show training for any employee involved in compliance.

2. Driver qualifications

  • Driver licenses must equal the vehicle class being driven and have the correct endorsements.
    • be sure to track your employees license expiration dates.
    • have a CDL Driver drug and alcohol testing program in place.
    • written policy on your testing program is required. Distributed this policy to all CDL drivers and get a signed receipt from all drivers to keep in your files.
    • if safety function duties require PART 40 Drug and Alcohol testing, then verify past three years of employment. Required tests include:
      • Pre-employment drug test, Post-accident drug and alcohol, Random drug and alcohol, Reasonable suspicion
  • Documentation for employees retained after a positive drug test result.
  • Driver qualification file should be well-organized and include the following items:
    • application for employment
    • employment verification from previous three years with safety performance history and drug/alcohol test results, if applicable.
    • Motor Vehicle Record (MVR) from past three years
    • Road test and certification
    • DOT physical certification from past three years
    • entry-level driver training, if needed
    • state agencies 3-year driving record inquiry
    • annual written driver statement of violations
    • signed annual reviews from motor carrier from past three years
    • waivers (if any)

For a complete list of documents that should be included in the Driver Qualification File, print out this handy checklist. But the items above are ones required for an audit.

3. Operational

  • 6 months of driver logs and supporting documents.
  • motor carriers must comply with record-keeping requirements even when using a logging exception.

4. Vehicle requirements

  • 12 months of vehicle maintenance file for any CMV under motor carrier control for 30 consecutive days. Include the following information:
    • Motor carrier number (or license plate number)
    • Model and year
    • Vehicle identification number (VIN) or serial number
    • Tire size
    • Owner (if not the motor carrier)
  • proof of periodic inspection (or approved sticker).
  • certification of anyone performing CMV brake system work.
  • 90 days’ worth of post-trip inspection reports, with mechanic signature that defects were corrected, signature of the next driver’s pre-trip inspection, and name of individual who accepted vehicle back into service.

Review Part 396 of the FMCSA for full details

5. Hazardous Materials

  • Shipping papers and emergency response information (from shipper). Retain these for one year (three years for hazardous waste).
  • Refer to 49 CFR Section 172.203 for full details of what must be on shipping papers.

6. Accidents

  • Accident register listing all accidents as defined by Section 390.5 of the FMCSR (a.k.a. “DOT recordable accidents”)
  • Per Section 390.15, the register must include this information:
    • Accident date and hour
    • Location city, state, and address
    • Number of deaths
    • Number of non-fatal injuries
    • Hazardous materials (not including fuel spills)
    • Driver’s name
    • Copy of State or Insurance Report
  • Maintain records on the accident register for three years.
  • View a sample accident register

Be ready for a Compliance Review at all times

Maintaining proper record-keeping and organization is key to being ready for a Compliance Review at all times.

If you maintain accurate records, and keep your files up to date, then the next time you see “You’ve been selected,” all the required materials will be at hand. No doubt, this will relieve stress and help you pass a Compliance Review quickly and without issue.


DOT Audit Services

CNS offers several different types of audit services, including:

All CNS services are geared toward keeping your trucking company safe, compliant, and on the road.

If you have any questions, call 888.260.9448 or email at info@cnsprotects.com.

Short-haul exemption: 100 air-mile radius


Are you 100 air-mile exempt?

What is an air mile?

An “air mile” is a nautical mile measuring a straight distance between two points, excluding any twists or turns.

What is the short-haul exemption?

If you are a short-haul driver or fleet, in addition to time restrictions, there are two types of short-haul exemptions related to distance, the 100 air-mile exemption and the 150 air-mile exemption.

  • 100 air-mile exemption

The exemption applies to CDL drivers and to qualify they must remain operating within a 100 air-mile radius, return to the same work reporting location, go off duty within 12 hours and keep time cards with their start times, end times and total hours worked for the day.

  • 150 air-mile exemption

This exemption is slightly different in that it applies to non-CDL drivers and instead of the operating radius being 100 air-miles, it is 150 air-miles. Similarly, drivers are required to keep timecards, return to the same work reporting location, and they do not drive through a state that requires a CDL for the vehicle they drive.

Exceeding the short-haul limitation

A driver may violate the short-haul limitations by going over the radius limit or exceeding the time it takes to return to their reporting location.

If this happens, drivers are required to maintain a Record of Duty Status (RODS) and more importantly, if they maintain a RODS for more than 8 days in a 30-day period, they must have an ELD because the mandate exemption does not apply after that 8 days.

The 8-day rule is one of the biggest issues for any short-haul fleet because they are unable to determine if they will hit that 8-day limitation. It is important to note that it is nearly impossible to implement an ELD on short notice, therefore, many questionable short-haul fleets are beginning to install ELDs.

Verifying compliance?

If you have drivers that exempt, it is imperative that you check time records to verify compliance with time and distance restrictions.

If a driver is in violation, you must also verify that they followed proper procedure by taking a 30-minute break and submitting their daily log.

If your company is audited and you or your drivers are found to be misusing these exemptions, you will be cited for each violation every day it occurred which can lead to a rather large fine.

ELDs and short-haul exemptions

In most cases, a driver that qualifies for the 100 or 150 air mile radius is exempt from the upcoming ELD mandate, but there are exceptions.

The final regulation says if you are running short haul, you are not required to maintain Record of Duty Status (RODS) and, therefore, do not need to log your hours with an ELD, unless you break the rule more than eight (8) times in a 30-day rolling period.

If you do break the rule more than eight times, you will need an ELD to log your hours until you get back to the number of eight or fewer in a 30-day period.

Although not always required, ELDs can be an excellent resource for a short-haul fleet. Constant awareness of a driver’s distance, eliminating any concerns of going beyond the radius limit, and monitoring driver scorecards are just two of many benefits.

Do you still need an ELD? We can help you out!


Stay DOT compliant

Knowing these rules and regulations will allow you to stay compliant and plan your operations more efficiently.

All CNS services are geared toward keeping your trucking company safe, compliant, and on the road.

If you have any questions, call 888.260.9448 or email at info@cnsprotects.com.

HOS short-haul exemptions and HOS compliance


What are short-haul exemptions?

The Federal Motor Carrier Safety Administration (FMCSA) developed several Hours-of-Service rules and regulations with a goal for these HOS rules to minimize driver fatigue and improve road safety for everyone.

However, the FMCSA has created certain exemptions giving drivers and carriers flexibility, depending on their situation. Different rules apply to passenger-carrying drivers, property-carrying drivers and drivers of hazardous materials.

Considering all of the potential HOS changes and so we are on the same page, we will discuss a few important Hours-of-Service rules, including the 14-hour rule, the 11-hour rule and the 30-minute break.

What are 3 important hours-of-service rules?

  • The 14-hour rule?

The 14-hour rule disallows a property-carrying driver from driving longer than 14 consecutive hours after starting duty. The driver cannot continue driving until they have taken ten (10) consecutive hours off-duty.

Passenger-carrying motor vehicles are limited to 15 cumulative hours. This differs from the 14 consecutive hours of property-carrying drivers.

For both property-carrying and passenger-carrying vehicles, off-duty time does not extend the 14-hour period.

  • The 11-hour rule?

The 11-hour rule states that property-carrying drivers are allowed a maximum of 11 hours of drive time after 10 consecutive hours off duty, if they stay within the 14-hour window.

On the other hand, passenger-carrying drivers can drive up to 10 hours after eight consecutive hours off duty.

  • The 30-minute break rule?

According to the 30-minute break rule, drivers can’t log driving time if eight hours have passed since the last off-duty period of 30 consecutive minutes. Drivers can perform non-driving tasks after eight hours without taking a break, but they cannot drive.

Are you a short-haul driver?

The FMCSA rules and regulations state that you are a short-haul driver, if:

  • Start and return to the same location within twelve (12) hours of duty time.
  • Maintain your time-clock function.
  • Do not drive for more than eleven (11) hours.
  • Have ten (10) consecutive hours in off duty between shifts.
  • Operate within a 100 air-mile radius from your starting location (CDL driver)
  • Operate within a 150 air-mile radius (non-CDL drivers)
  • Does not drive through a state that requires a CDL for the vehicle they drive

The 16-hour short-haul exemption – Do you qualify?

The FMCSA implemented a hours of service exemption allowing short-haul drivers to extend their 14-hour driving window by two hours each week.

This could apply to you if you are a short-haul driver and report back to the same work location each day, you might be able to take advantage of the 16-hour short haul exemption.

The exemption doesn’t extend the 11-hour daily driving limit but does provide you with up to 16 hours to complete your workday.

ELDs and short-haul exemptions

In most cases, a driver that qualifies for the 100 or 150 air mile radius is exempt from the upcoming ELD mandate, but there are exceptions.

The final regulation says if you are running short haul, you are not required to maintain Record of Duty Status (RODS) and, therefore, do not need to log your hours with an ELD, unless you break the rule more than eight (8) times in a 30-day rolling period.

If you do break the rule more than eight times, you will need an ELD to log your hours until you get back to the number of eight or fewer in a 30-day period.

Learn why ELDs can be an excellent resource for a short-haul fleet.

Do you still need an ELD? We can help you out!


Stay DOT compliant

Knowing these rules and regulations will allow you to stay compliant and plan your operations more efficiently.

All CNS services are geared toward keeping your trucking company safe, compliant, and on the road.

If you have any questions, call 888.260.9448 or email at info@cnsprotects.com.

Safety Fitness Determination

Closeup shot of male hand in watches holding car steering wheel

A proposed federal rule that would give the Federal Motor Carrier Safety Administration another means to score and target unsafe carriers has cleared the White House’s Office of Management and Budget.

The so-called Safety Fitness Determination Rule cleared the OMB late last week and is now in the hands of the DOT, ready for publication as a Notice of Proposed Rulemaking when it chooses.

Since this is the proposed version of the rule, there will be a public comment period, likely either 60 or 90 days, following its publication. FMCSA will then begin work on a final version of the rule and send it down the regulatory pipeline for publication, a process that could take several years to complete.

The DOT has been working on the rule since 2007. Few details are known about what it entails. According to the agency’s regulatory summary, it would give FMCSA a new system to “determine when a motor carrier is not fit to operate.” The safety determination, however, would be in part based on the BASIC categories in the agency’s Compliance, Safety, Accountability program, and it’s unclear whether recent Congressional action to remove CSA rankings from public view will impact the SFD rule.

Language in the highway bill expressly prohibited use of SMS BASIC “alerts and the relative percentile for each BASIC developed under the CSA program” to be used for carrier Safety Fitness Determinations until FMCSA acts on the required revamp of the CSA program. The highway bill directed the agency to, within 18 months, commission a study by the National Academies to recommend improvements to the CSA SMS, with implemented changes then following before returning the SMS to public view.

The NPRM will likely be published before year’s end.

If you have questions about this, please do not hesitate to contact CNS.  It is important that you understand what this could mean for you and your business.

Medical Card / MVR Requirements

Requirements starting January 30, 2015

Beginning January 30, 2015, a driver required to have a commercial driver’s license, who has submitted a current medical examiner’s certificate to the State documenting he/she meets the physical qualification requirements, will no longer need to carry the medical examiner’s certificate (or a copy of the certificate) for more than 15 days after the date it was issued as valid proof of medical certification.

Beginning, July 8, 2015, a driver required to have a commercial learner’s permit, who has submitted a current medical examiner’s certificate to the State documenting he/she meets the physical qualification requirements, will no longer need to carry the medical examiner’s certificate (or a copy of the certificate) for more than 15 days after the date it was issued as valid proof of medical certification.

A CDL or CLP holder who obtained a medical variance from FMCSA must continue to have the original or copy of the medical variance documentation in his/her possession at all times when on-duty.

Driver Qualification Files

If the CDL issuing state motor vehicle record contains medical certification status information for the CDL holder, the motor carrier employer must obtain the motor vehicle records from the current licensing State and place it in the driver qualification file. The motor carrier has 15 days to obtain the MVR from the date stamped on the medical examination certificate.  The medical examiner’s certificate or a copy must be placed in the DQ file for the 15 day period (or until the CDL issuing state MVR is put there).  Without either the MVR or the medical examiner’s certificate (for the 15 day period), the motor carrier may not let the driver operate a CMV.

After January 30, 2015, a non-excepted, interstate CDL or CLP holder who does not have medical certification status information on the CDL issuing state motor vehicle record will be designated “not-certified” to operate a CMV in interstate commerce. A motor carrier may use a copy of the driver’s current medical examiner’s certificate that was submitted to the state for up to 15 days from the date it was issued as proof of medical certification.

Under a proposed rule issued May 10, 2013, the 15 day grace period will eventually be removed.  (78 Fed. Reg. 27349.)  If the proposed rule is adopted without change, carriers would be required to obtain the CDL issuing state MVR before letting the driver drive, and would not be able to rely on putting the medical examiner’s certificate in the DQ file.  The rule would require medical examiners to submit the results of their medical examinations on the same day as the examination, and for states to update their CDL issuing state MVR information within a day.  Because there would be no delay in the information being put in the CDL issuing state, here would be no need for a delay in carriers obtaining the information.

If you are under CNS Driver File Management program there is no need to worry! We have got you covered. We will pull your CDL or CLP holders record 15 day after the medical card expires. We will also keep informing you on when the CDL or CLP holder’s medical card expires.

Not enrolled in CNS Driver File Management program yet? Contact us today and learn how easy it is to enroll. Plus, we will get you 100% compliant with your driver files. Call 1-888-260-9448 today.